Hiring AP Specialist

We are a fast-growing Seafood Wholesaler/Distributor and are now seeking a AP Specialist to help our accounting team.

Key Responsibilities

1. Process vendor invoices accurately and efficiently.

2. Verify invoice details, including prices, quantities, and terms of payment.

3. Code invoices to appropriate general ledger accounts and cost centers.

4. Obtain necessary approvals for payment processing.

5. Prepare and perform weekly, monthly, and yearly check runs.

6. Reconcile vendor statements and resolve discrepancies in a timely manner.

7. Reconcile bank statements and credit cards statements.

8. Correspond with vendors to resolve invoice discrepancies or payment issues.

9. Maintain accurate records of accounts payable transactions, including scheduling and preparing petty cash, cheques and wiring payment documents.

10. Maintain petty cash records and account cash regularly.

11. Assist in month-end and year-end closing procedures.

12. Provide support for audits by preparing documentation and answering inquiries.

13. Ensure compliance with company policies and procedures as well as relevant regulations.

14. Collaborate with other departments to streamline processes and improve efficiency.

15. Stay updated on industry trends and best practices in accounts payable.

Requirements:

1. Bachelor's degree in Accounting, Finance, or related field preferred.

2. Proven experience as an accounts payable specialist or similar role.

3. Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.

4. Strong attention to detail and accuracy.

5. Excellent organizational and time management skills.

6. Ability to prioritize tasks and meet deadlines in a fast-paced environment.

7. Effective communication skills, both verbal and written.

8. Ability to work independently as well as part of a team.

9. Knowledge of accounting principles and practices.

10. Familiarity with tax regulations and reporting requirements.

11. Problem-solving skills and the ability to resolve issues diplomatically.

12. High level of integrity and commitment to maintaining confidentiality.

Compensation:

Salary negotiable depending on experience.

Extended health benefits.

Statutory entitlements including 2-week annual vacation

Please submit your resume to ming.xu@oceanmama.ca.

Please note only shortlisted candidates will be contacted.