Full-time Office Admin Assistant 辦公室行政助理

Job Title: Full-time Office Administration Assistance

Reporting Line: Sales and Marketing Director

Department: Administration

Main purpose of job: To perform general administrative duties and provide support to the Office Administration as required

Duties include:

• 電話接聽 Answering incoming phone calls with good telephone manner
• Sales support 業務協助 – invoice/credit note issuing, reports preparation, shipment arrangement for customers including ship notice, communication with customers, monthly price list preparation & mail to all customers 處理客戶訂單  安排出貨 與客戶溝通 每個月價格表準備並email發送給客人
• Long-term customer service- pre-order, mailing list updates, wait list maintenance, order tracking 長期客服- 預定訂單 郵件名單更新 等候名單  訂單追蹤 等 業務相關
• Importation preparation: Advanced notice of importation preparation 進口文件準備 (ANI)
• Warehouse support 倉庫協助 - case marking & product label preparation 箱標 & 產品標籤製作及準備
• Keep the office clean and tidy 保持公司環境整齊

Required Skills:

• Language proficiency: intermediate in English; excellent in Mandarin
• Great communication skills
• High familiarity of the use of MS Office (especially Excel & Power Point)